Bookkeeping Services for NY Small Businesses
Monthly bookkeeping that keeps your business audit-ready, your tax bill lower, and your weekends yours.
Bad bookkeeping is just plain bad business.
Most small business owners in Westchester, the Bronx, and Rockland aren’t behind on their books because they’re lazy. They’re behind because running a contracting crew or a medical practice is already a full-time job, and reconciling Stripe deposits at 11pm isn’t anyone’s idea of fun.
Here’s what we see when we take over a new client’s books: missed deductions worth thousands, vendor payments double-counted, payroll taxes that didn’t get filed, and a P&L that the business owner doesn’t actually trust enough to make decisions from. None of that is a character flaw. It’s just what happens when bookkeeping gets squeezed between everything else.
We fix that. London’s Tax Services has been doing books for NY business owners for over 20 years. Vivian London personally oversees every account, and our packages are built specifically for the businesses we work with most: contractors, healthcare practices, and small service businesses making between $250K and $5M a year.
What our bookkeeping clients actually get
Monthly reconciliation done right. Every bank account, every credit card, every payment processor — reconciled to the penny by the 10th of the following month. No “we’ll catch up next quarter.”
A real P&L every month. Not a default QuickBooks dump — a Profit & Loss formatted the way your industry needs to see it. Construction clients get job costing. Healthcare practices get revenue by procedure category. You get the numbers you actually use.
Cleanup of past years. A lot of new clients come to us with two or three years of half-done QuickBooks. We catch you up so your tax filings are accurate and your books are an asset, not a liability.
Quarterly tax-savings review. Built into every plan. Twice a year (or more for clients with active tax planning), we look at where you actually are vs. where you should be, and we move money before December 31 — not after — to legally lower your tax bill.
Sales tax filing for retail and e-commerce. New York sales tax is its own animal. We handle the filing, on time, every time.
Payroll integration. If you run W-2 employees, we make sure your payroll tax filings, your books, and your year-end W-2/1099s all reconcile. No surprise IRS letters in February.
Why business owners switch to us
For contractors and tradespeople. Construction is a tax planning industry, not just a tax filing industry. The right S-corp election, the right vehicle deduction strategy, and a clean job-costing system can mean the difference between owing $30K and owing $5K. We’ve helped electricians, plumbers, GCs, and remodelers across Westchester and the Bronx structure their books so the IRS gets exactly what they’re owed — not a dollar more.
For healthcare practice owners. Whether you run a dental office, a chiropractic practice, a physical therapy clinic, or a small medical practice, your bookkeeping needs are different from a retail shop’s. You’ve got insurance receivables, equipment depreciation, retirement plan options worth tens of thousands in tax savings, and HIPAA-aware systems requirements. We get all of it.
For everyone. Vivian doesn’t pass clients off to junior staff. You’ll know who is actually doing your books, and you’ll be able to reach a real person — not a help-desk ticket — when you have a question.
Bookkeeping packages
We don’t believe in one-size-fits-all pricing because no two businesses are the same. After a free 30-minute consultation we’ll quote you exactly. As a frame of reference, our typical packages run:
Basic — for sole proprietors and small LLCs with under $500K revenue. Monthly reconciliation, monthly P&L, year-end tax filing handoff.
Standard — for growing small businesses with payroll. Everything in Basic, plus payroll integration, quarterly review, and sales tax filing.
Premium — for businesses with 5+ employees or owners actively tax-planning. Everything in Standard, plus monthly tax planning, advanced reporting, and CFO-style consults.
Catch-up & Cleanup — flat-fee project work to get past years caught up before we move you to a monthly plan.
We work in QuickBooks Online, QuickBooks Desktop, and Xero. We’ll meet you where your books currently live.
What happens in your free consultation
We don’t believe in selling you on a plan you don’t need. The free consultation is genuinely a conversation:
- You tell us how your business runs and what’s broken about your current books
- We tell you specifically what we’d do differently
- We give you a clear, fixed-fee quote — no surprises, no “starting at” pricing
- You decide. No pressure.
Many of the calls we have don’t end in a new client — they end with us pointing the business owner at a tool or a resource they didn’t know existed. That’s fine. We’d rather be helpful than push.
Ready to stop dreading your books?
Most new clients come to us with the same story: they tried doing it themselves, then hired a cheap online bookkeeper, then gave up and let it slide for six months. We understand. We’re not here to lecture. We’re here to fix it.
Call 646-917-7714 or click below to book a free 30-minute consultation. We’ll figure out where you are, where you want to be, and what it costs to get you there. No pressure, no obligation.
BOOK A FREE CONSULTATION 646-917-7714
Frequently asked questions
Q: Do I have to switch from my current accounting software?
A: No. We work in whatever you’re currently using — QuickBooks Online, QuickBooks Desktop, Xero, even spreadsheets if that’s where you live.
Q: What if my books are a mess?
A: That’s the most common starting point. We’ll quote you a one-time cleanup fee separately from your monthly bookkeeping plan, so you know exactly what each part costs.
Q: Can you handle my tax filing too?
A: Yes. About 80% of our bookkeeping clients also file their taxes through us. It’s much smoother — your books and your tax return talk to each other directly.
Q: How do I send you my receipts and statements?
A: Through our secure client portal. You can also email or text — whatever’s easiest for you.
Q: Do you serve businesses outside Westchester, Bronx, and Rockland?
A: Yes. Most of our work is local but we have clients across the NY metro and a few out of state. Bookkeeping is mostly done remotely, which means location is rarely a barrier.
